2018 SAM.gov Updates and Process Changes

Picture of SAM Registration Changes

New Login Process

Effective June 29th, 2018, SAM.gov will require also require a Login.gov user account. All previous SAM.gov login credentials will no longer work. If you use your SAM.gov email address for Login.gov, your roles will be automatically migrated to the new system. If you plan to use a different email, you may experience delays as your roles will need to be reassigned.

SAM.gov's partnership with Login.gov implements a tighter authentication process for SAM.gov users with the objective to increase security and deter fraud.

Notarized Letter Updates

After fraudulent activity taking place in the SAM.gov database, the General Service Administration (GSA) implemented a validation process to strengthen security on account authorizations.

All new submissions and active registrations submitting updates have to mail in a notarized letter to verify the entity administrator on the account. This procedure caused backups at the Federal Service Desk and a drop in newly activated SAM.gov registrations.

On June 15th, 2018, the GSA updated this process stating that vendors who submit their registrations after June 29, 2018 no longer need to have an approved notarized letter on file before their registration is activated. However, vendors still must submit a letter for approval. If they do not receive the letter within 30 days, the account will be deactivated.

SAM.gov General Updates

  • Fixed an issue where users were unable to view through search entity registrations with an All Awards purpose of registration, which were created or updated prior to October 6, 2017 if the certified user was different from the user who created the registration.
  • Updated the SAM Exclusions XML Upload documentation and on-page description to align it with application changes to the deactivate path made during the October 6, 2017 release. Now, to deactivate an exclusion record using the upload tool, an exclusion official must update the record and add or set a new termination date increasing data quality.

Product Service Codes (PSCs)

The IAE is announcing an improvement to the Product Service Codes update process. These codes are used to describe the products, services, and research and development purchased by the federal government.

PSCs allow the federal government to track spending on specific products and services. PSCs are also used to:

  • Study trends in federal spending
  • Report on international agreements
  • Analyze regulatory burden
  • Reflect changes in technology and terminology