2017 SAM Registration Changes


On February 24, the System for Award Management (SAM) implemented minor enhancements and fixed known issues. Changes that affect business registrations – which US Federal Contractor Registration handles on behalf of its clients – follow:

  • Added validation logic on the data access request Government Security Official Approval page to ensure their Job Title and Phone Number are always provided. Also, updated the Information Security Awareness Training Completion Date to require it be within the past 365 days for approved data access requests to ensure U.S. government users requesting non-public data access have proper training to handle the information.
  • Enabled editing of the taxpayer address and information fields on the IRS Consent page during a registration update or renewal. Users are now able to update information on the taxpayer address, most recent tax year, and name/title of the authorized individual executing the consent when the Taxpayer Identification Number (TIN) and Taxpayer Name itself has not changed. This increases the quality of the consent data provided to the IRS.
  • Updated the page description, Consent to Disclosure of Tax Information, and TIN Match Instructions on the IRS Consent page to provide more clear direction to users for properly executing the consent.
  • Updated ‘foreign ownership’ validation logic preventing U.S. government entities from indicating foreign ownership during the entity registration process increasing data quality.
  • Improved the SAM data access approval email notifications to provide authentication guidance on how to access the web services and extracts.
  • Updated the entity registration renewal email notifications to ensure users receive accurate and clear instructions on how to update their entity registrations. SAM automatically sends an email to the entity administrator (and entity registration representative) 60, 30, and 15 days prior to expiration to remind users to renew their registrations and another email once a registration expires.
  • Added a statement to the Representations and Certifications (Reps & Certs) review page and Reps & Certs PDF to clarify by having an active registration the user has complied with the requirement to report proceedings data in accordance with FAR 52.209-7 Information Regarding Responsibility Matters and to report executive compensation data in accordance with FAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards.
  • Redesigned the SAM Homepage to provide a more user-friendly entrance point and help users navigate the website, create a user account, register their entity to do business with the U.S. government, and search for records. Added the SAM Status Tracker to the main navigation bar to allow users to quickly check their entity registration status without logging into the system.
  • Redesigned the General Information page, renaming it About and providing clear instructions for users to get started.
  • Updated page description text on the Public Extracts page to include links to [pages] for more information on SAM data, web services, and more.
  • Fixed an issue where several optional fields were incorrectly visually marked as mandatory with an asterisk on the application page and in the title attribute improving the experience for those users relying on screen readers.
  • Improved accessibility on the Exclusion Details page by removing calendar widgets, updating the field labels, and clarifying error messages to provide sufficient guidance for users to enter the required data and proceed to the next page.
  • Fixed an issue to include the Add Cross Reference button in the tabbing order so that visually impaired U.S. government users with an exclusion management role can correctly navigate the Cross Reference page of an exclusion.
  • Updated the maximum input length for several data elements in the SAM Exclusion Uploader to streamline the submission of multiple exclusion records at a time.
  • Updated the content and formatting of the Quick Start Guide for Exclusions providing better support material for users.
  • Fixed an issue where hyphenated, non-U.S. Postal Codes were being incorrectly stored and displayed in address fields.
  • Fixed an issue with the Agency Business Purpose display for U.S. government registrations.
  • Fixed an issue where the physical address was being removed from some U.S. government registrations upon update.
  • Fixed an issue with the Print Summary feature: the Entity Registration page now loads after a user submits their registration and selects Print Summary.
  • Removed the mandatory field indicator for the Merchant ID1 field, and the data field’s title text, on the Financial Information page for certain registration types.
  • Aligned the two-character state value for the Congressional District field to the Congressional District resolving a display issue for some registrations.
  • Updated validation logic on the IRS Consent page to prevent users from entering a value that is other than the current calendar year, or a prior year, for the most current tax year improving data quality. An error message now displays upon Save and Continue.
  • Fixed an issue where the CAGE Code value in an active/complete registration was not being copied over when the user started an update and changed the Purpose of Registration from All Awards to Federal Assistance Only improving data quality.
  • Updated the validation logic for Mailing Address Line 1 on the Business Information page so users are not able to enter only spaces reducing data errors in interfacing systems.
  • Updated the logic for FAR 52.212-3(l)(4) to display the proper type of organization both on-screen in the application and in the PDF when the entity is a U.S. federal, state, or local government entity improving consistency of data presentation.
  • Updated FAR 52.212-3 to include paragraph (t) containing the new Public Disclosure of Greenhouse Gas Emissions and Reduction Goals – Representation to the Representations & Certifications sections, Entity Details page, PDF, web services, and API implementing FAR Case 2015-024.
  • Fixed an issue where the certifier’s name was not displaying in the Reps & Certs statement for some registrations improving accountability.
  • Updated FAR 52.212-3 to include paragraph (u) Prohibition On Contracting With Entities That Require Certain Internal Confidentiality Agreements Or Statements—Representation and included the same representation in a new read-only provision for FAR 52.203-18 implementing FAR Case 2015-012.
  • Updated FAR 52.212-3 to include language at paragraph (s) stating “By a court order issued on October 24, 2016, this paragraph is enjoined indefinitely as of the date of the order. The enjoined paragraph will become effective immediately if the court terminates the injunction. At that time, DoD, GSA, and NASA will publish a document in the Federal Register advising the public of the termination of the injunction.” This language is implemented in the application, the web service response, and the Reps & Certs PDF.
  • Updated the System and Individual Account holders’ data access pages to refer to the correct file type and report version for final Service Contract Report (SCR) for Fiscal Year 2016. This report is available for download by those with For Official Use Only (FOUO) data access.
  • Fixed an issue where a deactivated entity was still searchable on the Users List page improving usability.
  • Fixed an issue where recurring sub-header levels appeared for some users on the Manage Roles page reducing confusion.
  • Improved performance of the User Information page within User Management by removing the Entity List and User Role Details boxes. The same information is already found on the Manage Roles page.
  • Fixed an issue where the “Clear Search” button was not clearing the main navigation search bar found across each page for authenticated users, improving usability.
  • Fixed an issue where users with an Entity Viewer role were unable to view their entity on the Existing Entity Registration page if it had opted out of public search.
  • Improved usability by implementing a Password Requirement validation pop-up for System Account password resets.
  • Removed “mi” field in API under SF 330 improving usability.
  • Updated API field names to fix several typos and to clarify elements improving usability.
  • Updated SAM API to return ‘true’ for “Has Known Exclusion” if the entity registration has an active exclusion, and ‘false’ if the entity registration does not have an active exclusion.
  • Updated the SAM Search API’s Advanced Search to return inactive records if they otherwise meet the search criteria.
  • Removed old, outdated Business Types from the Central Contractor Registration (CCR) system from API business type string.
  • Fixed the logic in the Entity Management web service to display ZIP+4 data only for U.S. addresses increasing data quality.
  • Fixed issue where FAR 52.214-14 <answerID>3</answerID> data is incorrect within the Entity Management web service in Reps and Certs increasing data quality.
  • Fixed issue where FAR 52.215-6 <answerID>3</answerID> data is incorrect within the Entity Management web service in Reps and Certs increasing data quality.
  • Updated the Entity Management web service to list all North American Industry Classification System (NAICS) Codes in 52.212-3 listed in NAICS_CODE_STRING_F and to ensure the web service response designates which NAICS is the primary by entering a Y in the primary ele ment.
  • Updated FAR 52.212-3.c.11.i in the web service to provide the same value as the registration’s reps & certs increasing data quality.
  • Fixed a presentation issue in the SAM Entity Management web service response which prevented the title for any entity point of contact business title from being returned.
  • Fixed a Geographic Area Served display issue in the SAM Entity Management web service response for entities who provided information to be included in the Disaster Response Registry.
  • Updated the annual BioPreferred Product Report to be a downloadable ZIP file rather than a CSV file.
  • Removed old, outdated Business Types from the Central Contractor Registration (CCR) system from the SAM Entity Management extracts business type string improving data quality.
  • Updated the CAGE/NCAGE web service response to detect either ‘USA’ or ’69’ in the physical address to identify U.S.-based entity.
  • Removed all incomplete Data Access Requests older than October 1, 2016 to resolve an issue where a new request couldn’t be processed because an older, incomplete request existed.
  • Re-engineered the SAM Entity Management Web Service so the data refresh rate is now near real-time improving usability for interfacing systems.
  • Updated the sitewide navigation logic to improve usability. When users input an invalid username they are taken to the Invalid Credentials page and an updated error message is displayed in the Mandatory Errors section of the page.